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2017_Director of Finance and Administration

NC Child works to build a strong North Carolina by advancing public policies to ensure that all children—regardless of race, ethnicity, or place of birth—have the opportunity to achieve their full potential.

Position Overview: NC Child seeks a Finance Officer (.75 FTE) to play a leadership role in ensuring the efficient and effective management of our finances, human resources, administration and IT.  The Finance Officer will be a strategic thought partner working closely with the organization’s senior leadership and Board of Directors. We are looking for an enthusiastic, hands-on, detail-oriented, and self-motivated leader to help us maximize and strengthen our internal capacity so that we can best carry out our mission. NC Child currently has a full-time staff of seven, several part-time staff, and an annual budget of $800,000.

Reports To: Executive Director

Job Duties and Responsibilities:

Financial Strategy and Management

  • Leads, in collaboration with the Executive Director, the development of strategic financial plans and the agency’s operational budgets; analyzes strategic business opportunities, risk management and financial data to support management decisions.
  • Applies understanding of nonprofits, budget models and ability to manage complex financial environment to bring a strategic, high-level perspective to finance and accounting needs.
  • Ensures all agency financial policies are up-to-date, operationalized, and effectively translated to staff and Board leadership as appropriate.
  • Formulates and recommends policies on banking, receipt and disbursement of funds, extension of credit, fiscal and accounting matters. leads finance activities
  • Responsible for the development of standard accounting, analysis and reporting procedures and for exercise of overall financial control.
  • Serves as staff liaison to the Finance and Audit Committees of the Board of Directors.
  • Ability to translate and educate pertinent agency financial and budget information to staff as needed.

Budgeting and Reporting

  • Budget Development and Reporting: Oversees and leads annual budgeting and planning process in conjunction with the Executive Director and with input from senior staff; prepares budget documents and financial statements for Board and works with treasurer on monthly reporting.
  • Audit: Coordinates and leads the annual audit process, liaise with external auditors and the finance committee of the board of directors; ensure all recommendations from audit are operationalized.
  • Grant Budgets and Reporting: Work with staff on budget proposal preparation, presentation, and contract finalization; prepares and submits required reports to funding sources; reviews and analyzes budget reports; and prepares and develops budget modifications and recommendations.
  • General Reporting: Assists in revenue forecasting, reviews monthly budgets and expenditures produced by accountant and monitors budget and report exceptions including the General Ledger and Accounts Receivable; prepares agency financial reporting as required and/or requested.
  • Contracts Management: Manages a robust contracts and financial reporting system; ensures that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.

General Accounting

  • Payables and Expenses: Prepares checks and recording of expenditures by budget category; calculates and records allocations for shared expenses
  • Payroll: Coordinates collection and preparation of time and attendance records; reviews and submits necessary dates to payroll service; prepares and submits reporting as necessary to meet Work Comp and Unemployment insurance requirements.
  • Compliance: Works with financial auditors and program monitors; ensures NC Child meets federal, state, and local financial, lobbying, and nonprofit best-practice standards.

Human Resources

  • Sets up and maintains personnel files; ensures all changes in employment status (new hires, terminations, salary changes) are properly executed.
  • Oversees administration of employee benefit plans of NC Child including, but not limited to, health insurance, retirement, and leave time.
  • Works with the Executive Director and the Board to ensure NC Child’s compensation and benefits package is competitive

Administration and Technology

  • Supervises the Operations Assistant
  • Takes a leadership role, with support from the Operations Assistant, to ensure that administrative functions are properly established, operationalized, and monitored
  • Oversees the agency’s information technology needs and ensure equipment, software, and current IT contracts are cost-effective; survey staff regularly to assess emerging needs and opportunities
  • Oversees management of the facilities and ensure staff have a working environment that best meets their needs, particularly as the NC Child team grows

Qualifications:

Qualified applications should have:

  • At least five year of demonstrated experience in nonprofit financial management and accounting, including legal, audit, compliance, budget, grants management, and resource development.
  • BS in Finance, Accounting or equivalent preferred
  • Proficient in Excel and Quickbooks
  • Supervision experience preferred
  • Excellent people skills, with experience collaborating in a multi-disciplinary, diverse, and dynamic team.
  • Flexible and a self-starter; able to multi-task while also being highly detail-oriented.
  • A strong commitment to NC Child’s mission and core values which include strengthening economic opportunity for all children, reducing race and ethnic disparities, and an orientation toward policy solutions that prioritize prevention and early investment.
  • Ability to pivot quickly and adjust to an ever-changing political and non-profit environment.  The NC Child “small by mighty” team operates in a fast-paced environment.  Because the environment in which we operate changes quickly, our team must be able to be flexible, adaptable, patient, and persistent.  It also means being able to multi-task, prioritize and re-prioritize as needed to get the job done.
  • A really good sense of humor.  This work is hard.  It challenges us every day.  It can be frustrating and sometimes overwhelming.  The ability to find humor in the everyday is recommended as part of the skill set of strong candidates.
  • Kindness and compassion for others. NC Child believes that how we go about doing our work is as important as the end results.  Demonstrating kindness and compassion with our team members, our allies and stakeholders, and with those who may not always agree with our positions, is part of what makes our agency strong.  The ideal candidate will share this value.

Hours and Location:  30 hours/week.  Flexibility in work hours and location.  Travel to the NC Child office in Raleigh will be required on a regular basis, but the Finance Officer has the ability to work remotely.

Salary:  $40,000-$47,000 (30 hours/week)

Interested applicants: Applicants should send a cover letter and resume electronically to Samantha Hynd, Operations Assistant at NC Child at samantha@ncchild.org by August 23.

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